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MEETING PLANNING     

 

 

 

 

 

 

 

 

Contact the Coordinator, Kathy Fisher

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


CONFERENCE PLANNING

OCME Full Conference Services is designed to serve the University and outside organizations, with professional quality conference management. Full Conference Services plans and manages meetings ranging from 1/2 day, full day, to multiple day events and brings that special touch to a wide range of events for a diverse group of clients.

The University of Arizona offers meeting rooms, with advanced technology, and quality food service.


For information about Tucson please visit: http://www.visittucson.org/

The surrounding Tucson area offers an array of recreational facilities and extra curricular activities that would enhance any conference.

Old Tucson Colossal Cave Tucson Trail Guide Sonora Desert Museum Kartchner Caverns Horseback Rides

MARKETING

We incorporate your ideas and contribute our creativity to help improve the awareness and increase the event registration. The sooner the process begins the greater your potential outcome.

Conference and Presentation Material

The production and delivery of marketing components requires effective coordination to ensure that the right message is delivered to the right audience at the right time. Our services include the coordination of the following:

Save the Date

Save the Date card
  • Mail list procurement
  • Event brochure
  • Abstract Management
  • Announcement and call for papers/abstracts
  • Coordination of all print materials (posters, direct mail, email and more)
  • Distribution of all promotional materials
  • Development of conference giveaways (t-shirts, bags, etc.)
  • Creation of a series of ads for journals and magazines, listing on multiple CME websites, and e-mail contacts

COORDINATION

To ensure the success of conferences we:

  • Solicit bids and negotiate contracts for all goods and services
  • Develop effective planning timelines
  • Assist in selection of speakers
  • Assist speakers with conference requirements
  • Arrange for meeting facilities, overnight accommodations, meals, equipment rental, and transportation
  • Produce syllabus materials
  • Produce and summarize evaluations
  • Manage the activity on-site
  • Manage exhibits and trade shows
  • Manage events and social programs
  • Apply for accreditation (AMA, AAFP, ACOG, APA, nursing, etc.)
  • Offer consulting services

FINANCIAL MANAGEMENT

Develop and monitor the budgets on an ongoing basis to ensure the financial integrity of the program. To accomplish this we:

  • Prepare commercial support grant request solicitation letters
  • Create a budget
  • Purchase services and goods
  • Approve payment of invoices
  • Process and record expenses
  • Receive revenue
  • Compile accounting summary
  • Close account and distribute appropriately
  • Solicit exhibitors

REGISTRATION

For the complete event registration package we:

  • Process pre and on-site registrations
  • Record payments via check and credit card
  • Mail confirmation to participants
  • Invoice participants
  • Produce name tags and sign-in sheets
  • Arrange speaker travel and hotel accommodations
  • Award Continuing Education credits

View Fees and Conference Management rates here.
 

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Office of Continuing Medical Education (OCME)
1218 N Vine, PO Box 245121
Tucson, AZ 85724-5121

uofacme@u.arizona.edu
520-626-7832 or 800-777-7552
Fax: 520-626-2427